Which ID Is Accepted by a Notary Public in Ontario?

If you’re visiting a notary public, you may wonder: what ID do I need to bring?

You must bring valid, government-issued photo identification in its physical copy. A digital copy is not acceptable. Without proper ID, a notary cannot proceed.

Why ID Is Required for Notarization

A notary public’s job is to verify the identity of the person signing the document. This helps prevent:

• Fraud

• Impersonation

• Forged signatures

  
  

What If My Name Doesn’t Exactly Match the Document?

This depends on a few factors. In some cases, the notary public can proceed, in others, additional documentation may be required.

What If I Don’t Have Proper ID?

If you don’t have acceptable ID, the notary public cannot proceed — even if:

• The document is urgent

• You already signed it

• Someone else says it’s fine

Important: Always Follow the Receiving Party’s Instructions

Some third parties may have their own ID or notarization requirements.

Notarization does not guarantee acceptance by the receiving party.

Always follow the instructions of the party requesting your document.

Visiting a Notary Public in Kitchener?

If you’re booking with a notary public in Kitchener, bring:

• Your unsigned document

• Your original, valid government-issued photo ID

• Any instructions provided by the organization requesting the document

This article is for general information only and is not legal advice. Requirements may vary depending on your situation and the party requesting your document.