Why Was My Notarized Document Rejected?
- mrdnotary
- 2 days ago
- 2 min read
Notarization can attest:
The identity of the person signing
That the signature was witnessed
That an oath or affirmation was properly administered
That the copy of a document was compared to its original
Notarization does not confirm:
That the document is legally correct
That the wording meets the receiving party’s requirements
That the document is the correct form
That the receiving organization will accept it
Our notary public verifies identity and the notarization process — not content.
Common Reasons Documents Get Rejected
Here are some of the most common reasons a notarized document may still be refused:
1️⃣ The Wrong Type of Authentication Was Used
Some organizations require:
A commissioner of oaths
A notary public
Apostille or legalization
If the wrong type of service was used, the document may be rejected — even if properly notarized.
2️⃣ The Wording Didn’t Match Their Requirements
Some institutions require:
Prescribed forms
Exact statutory wording
Our notary public does not alter or draft wording. If the wording doesn’t meet their standard, they may reject it. If specific wording is required, contact the party asking for your document to be notarized for the wording.
3️⃣ The Document Required Additional Steps
For documents being sent outside Canada, additional authentication steps may be required beyond notarization.
4️⃣ Internal Policies of the Receiving Organization
Banks, courts, government offices, employers, and foreign authorities all have their own internal policies.
Notarization does not override those policies.
Can the Notary Public Fix a Rejected Document?
Our notary public does not change the content of your document or advise you on how to correct it. Any revisions typically need to come from the organization requesting the document.
How to Reduce the Risk of Rejection
Before visiting a notary in Kitchener:
Bring written instructions from the receiving party
Confirm whether notarization or commissioning is required
Ensure you have the correct version of the document
Confirm whether additional authentication steps are required
Clear instructions are the most important factor.
This article is for general information only and is not legal advice. Requirements may vary depending on your situation and the party requesting your document.