What is a Certified True Copy?

A certified true copy is a photocopy of an original document that a notary public has confirmed is a true and accurate copy of the original.

To certify a true copy, the notary:

• Reviews the original document. This step is important. A notary public cannot certify a true copy of an original document if they do not have the physical copy of the original to review.

• Makes the photocopy or carefully compares it to the photocopy

• Applies their stamp, seal and signature confirming the copy is true

When Are Certified True Copies Used?

Certified true copies are commonly requested by:

• Government agencies

• Banks and lenders

• Employers

• Schools and licensing bodies

• Immigration and legal offices

Examples of documents often certified include identification, diplomas, letters, and government-issued records.

Important to Know

• The original document must be presented at the appointment

• The notary does not verify the content, only that the copy matches the original

• Requirements vary by organization — always follow the instructions of the party requesting the document

If you’re unsure whether a certified true copy is required, check with the organization asking for the document before booking your appointment.